Receipts into accounting entries: an AI that reads them on servers in Switzerland
End of the quarter. A shoebox of till receipts, forty PDFs forwarded by email, three bank statements. Someone types date, amount, VAT and account, line after line, client after client. How much of that is really judgement?
The short answer: a local model reads each receipt or statement line and proposes the date, the amount, the VAT and the account, and a person checks before anything is posted. It runs on servers in Switzerland, Meow's or your own, so your clients' receipts don't go through a public AI service. How much typing it saves is something to test, on your clients' receipts.
Checked against the law on 30 September 2026
How much typing is left?
- Four fields
Date, amount, VAT and account: what the model proposes for each receipt, and what a person confirms before anything is posted.
- 8.1%
The standard VAT rate since 1 January 2024 (VAT Act, art. 25). The rate that applies is the one for the date or period of supply, which can differ from the receipt's date, and a supply spanning a change is split (arts. 112 and 115).
- 10 years
How long books and receipts are kept under the Code of Obligations, counted from the end of the financial year (art. 958f). Kept electronically, they must match the transactions and stay readable at any time; some property records are kept 20 years for VAT (VAT Act, art. 70).
How to test it
0 of 8 checked
One client's receipts, invoices and bank statements, as they arrived: paper, PDF and phone photos.
The entries your team made for that month are the answer key.
The accounts you use, with a few examples of what goes where.
Let the model propose date, amount, VAT and account for each document, and compare field by field.
A wrong amount or VAT rate that looks plausible matters more than a blank field.
Faded till receipts, foreign currencies, several VAT rates on one receipt, credit notes.
Does each statement line find its receipt, and what's left over?
An import file for your accounting software, or a list your team checks and posts.
Ticked them all? The kit turns this into a test you can run next week: what it reads well and what to check, posting rules to start from, the test plan, and what to count before sizing a server. Get the kit
What it reads well, and what to check
The kit covers six kinds of document. Two of them:
- A typed invoice as a PDF
- The easiest case; check the VAT rate and the account it picks.
- A QR-bill
- Read the QR code rather than the text: it holds the IBAN, the amount and the reference exactly.
- A till receipt photographed on a phone
- In the kit
- Several VAT rates on one receipt
- In the kit
- An invoice in a foreign currency
- In the kit
- A bank statement line
- In the kit
Why it runs in Switzerland
Receipts show who your clients pay, what for and how much. Read on servers in Switzerland, operated for you, they don't pass through a public AI service.
What it needs
Text recognition for scans and photos, then a model on a server with a graphics card. What counts for sizing is how many documents arrive at the busiest time, often the end of a quarter: the Meow Academy's planner shows how models fit on hardware.
Where does your firm stand?
The self-check takes two minutes and says which first step fits. Or talk it through in a free 15-minute call.
Book a free 15‑minute call
Pick a time that suits you and confirm it from your inbox. If the time no longer works on our side, you hear from us the same working day.
What happens in 15 minutes
- 0–5 min
Your situation
What AI should do for you, and what it must never see.
- 5–10 min
What's possible
Which tasks can run privately, roughly what it costs, and what should stay human.
- 10–15 min
The next step
A test on your own documents, an assessment, or nothing yet.
Prefer to write? Send a message
Tell us what you'd like AI to do, and what it must never see. We'll tell you honestly what's possible, what it costs and what should stay human. No details yet? A hello is enough.